Visit Baltimore Wedding Package Giveaway Rules

Visit Baltimore Wedding Giveaway

OFFICIAL RULES

NO PURCHASE OR PAYMENT OF ANY KIND IS NECESSARY TO ENTER OR WIN.  A PURCHASE OR PAYMENT WILL NOT INCREASE ENTRANT’S CHANCE OF WINNING.

1.    HOW TO ENTER

a.    These rules govern the Visit Baltimore Wedding Giveaway promotion (the “Promotion”), which is being conducted by WWMX (the “Station”).  The Promotion begins on Monday, January 18, 2016 and ends on Monday, February 15, 2016 (the “Promotion Dates”).

b.    To enter the Promotion, entrant may enter online beginning on Monday, January 18, 2016 at 6:00am ET and ending on Friday, January 29, 2016 at 11:59pm ET (the “Entry Period”) as follows:

i.    To enter online, visit http://www.mix1065.net and follow the links and instructions to enter the Promotion and complete and submit the online entry form during the Entry Period including your first name and last name, your fiancée or fiancé’s first and last name, your complete address, city, state, zip code, telephone number, date of birth, your valid email address and tell us why in 8,000 characters or less you deserve to win the Visit Baltimore Wedding Package (“Essay”).  Online entrants are subject to all notices posted online including but not limited to the Station’s Privacy Policy.  Limit one (1) entry per eligible couple during the Entry Period regardless if entrant has more than one email address.  Multiple participants are not permitted to share the same email address. P.O. Boxes are not permitted.  Entries submitted may not be acknowledged or returned.  Proof of submission of an entry shall not be deemed proof of receipt by the Promotion administrator.

ii.    All Essays submitted as part of this Promotion must be the original creative work of the entrant and must not contain any copyrighted materials or any other materials which may be restricted, prohibited, or outlawed by federal, state or local laws.  All Essays and their content become the property of the Station and will not be returned.  The Station, in its sole discretion, reserves the right to disqualify and/or destroy any Essay if such Essay contains illegal, indecent, pornographic, sexually explicit content, or otherwise offensive material such as aberrational behavior, graphic violence or drug abuse, or if such Essay contains material whose content is deemed at the sole discretion of the Station to be unsuitable for public viewing or posting via the Internet.  The Essay may not defame or invade publicity rights or privacy of any person, living or deceased, or otherwise infringe upon any person’s personal or proprietary rights including but not limited to copyrights or trademarks.  Station reserves the right to edit the Essay.  Entrants must have permission of any individuals referenced in their Essay.  Station reserves the right to edit the Essay.  Essays that do not comply with these rules will not be eligible for the Promotion.  Any Essay that exceeds 8,000 characters will be truncated by the Station to include only the first 8,000 characters. All entrants must agree to the Station’s online submission release in order to submit his or her Essay.  By submitting an Essay, entrant agrees that Station has the right to post their Essay on the Station website.

c.    There will be up to a total of one (1) winner selected in the Promotion.

2.    ELIGIBILITY RESTRICTIONS

a.    The Promotion is open to all engaged couples who (both members) are legal U.S. residents 18 years of age or older and who reside in the state of Maryland and York and Adams Counties, PA. Entrant must be part of the engaged couple and the entrant, not the couple, will be deemed the winner. Void where prohibited or restricted by law.  Employees, officers, directors and agents of Visit Baltimore, the Station, CBS Radio Inc., their corporate affiliates, Station’s advertising and promotional agencies, participating sponsors, prize suppliers, their respective affiliates (collectively, the “Promotion Entities”) and other radio stations in the Baltimore metropolitan area, the members of their immediate families (spouse, parents, siblings or children) and those living in the same household of each (whether related or not), are ineligible to enter or win.  This Promotion is subject to all applicable federal, state and local laws and regulations.  By participating, entrant agrees to comply with these Official Rules and the decisions of the Station, which are final and binding in all respects.

b.    Listeners are eligible to win prize(s) valued over $50 or ticket prize(s) valued over $100 (per ticket) in a station conducted promotion only once every sixty (60) days and prize(s) valued at $600 or more only once every six (6) months.  Only one (1) winner per household is permitted in any Station conducted promotion.

c.    The winner(s) may be required to present a valid government issued photo identification and must provide winner’s complete address, date of birth and phone number to claim a prize(s).

d.    Entrants are required to provide truthful information and the Station will reject and delete any entry that it discovers to be false or fraudulent.  The Station will disqualify any entrant who does not meet the eligibility requirements and will also delete any entry as required by law.

3.    PRIZES

a.    Up to one (1) prize will be awarded in the Promotion.  The prize is a Visit Baltimore Wedding Package and consists of the following items:

i.    Rental of the Baltimore Visitor Center for winner’s wedding ceremony and reception.  Winner will have until September 30, 2016 to book and execute their wedding ceremony and reception, subject to availability.  Winner can reserve the space for any day excluding major holidays. Valued at $5,000.
iii.    An assortment of reception style foods for up to one hundred (100) people from Chef’s Expressions, valued at $10,000.
iv.    Decor for the wedding ceremony at the Baltimore Visit Center from Party Plus, valued at $2,405.  Décor will be decided by Party Plus.
v.    One complementary in studio engagement photo session from which couple is able to select one 13×19 printed photos, plus full day wedding coverage beginning where the bride is getting dressed (or as otherwise mutually agreed upon between winner and Visit Baltimore) and ending after the reception (single camera coverage only) for a total of 8 to 10 hours, high resolution CD of all photos taken on the wedding day, online wedding gallery that can either be private password protected or open for public view (at winner’s discretion) all from Scott-Bey Photography and valued at $4,299.
vi.    The use of a wedding coordinator from An Xquisite Affair, valued at $3,799.
vii.    Make up for the Bridal Party up to five (5) people, plus the bride for the wedding from Roshe Cosmetics and valued at $600.
viii.    One overnight accommodations in the Hyatt Regency Baltimore Suite (based on availability, major holidays excluded).  Valued at $400.00
ix.    Bar to include beer, wine and non-alcoholic drinks, basic linen and crew for 3 hours from The Watermark, valued at $9,370 and based on availability and excluding major holidays.
x.    3 hour limo transportation package provided by An Extrodinaire Limo valued at $355 based on availability and excluding major holidays.
xi.    Floral arrangements not to exceed $1,000 from Flowers and Fancies, major holidays excluded.
xii.    A $1,000 credit good for the purchase of a wedding cake provided by Charm City Cakes

The Approximate Retail Value (“ARV”) of the prize package is $36,228.  The winner(s) will be solely responsible for all taxes and all other fees and expenses not specified herein associated with the receipt and use of the prize(s).  The prize(s) is awarded as is.  Winner will have until September 30, 2016 to use all elements of the prize. Date of the all elements of wedding ceremony and reception listed above is subject to availability. Certain restrictions apply.

If the wedding ceremony or any other portion of the prize is unable to take place as scheduled, for reasons such as cancellation, preemption, postponement or unavailability, or for any reason beyond the control of the Station, the Station’s sole responsibility to the winner will be to award the remaining available portion of the prize and no substitution or compensation will be provided for the unawarded portion of the prize.  The Station and/or Sponsor reserve the right to remove or to deny entry to the winner and/or guest(s) if either engages in a disruptive manner or with intent to annoy, abuse, threaten or harass any other person at the ceremony and/or reception.

Any difference between stated value and actual value will not be awarded.  Certain restrictions may apply.  Wedding arrangements must be made through Visit Baltimore by the winner.  The Station will not be responsible for booking, ordering or reserving any of the items in the prize package.  If the winner(s) cannot get married by the expiration date listed above (September 30, 2016), the winner(s) may be disqualified, and an alternate winner(s) will not be chosen at the Station’s sole discretion.

Winner agrees to accept the prize package as detailed above and cannot change or decline prize components or vendors.  Winners of any gift certificates and vouchers will be subject to all applicable terms and conditions.  The Station is not responsible for the quality of the prize vendors’ products or services.

b.    No more than the stated number of prizes specified in these official rules will be awarded.  All prizes or prize certificates must be claimed at the office of the Station at the address below during regular business hours.  The winner(s) will forfeit any prize(s) or prize certificate(s) not claimed within ten (10) days of winning.  In the event that a prize or prize certificate is mailed or shipped to the winner(s), it will be with the prior written consent of the winner(s) and therefore, winner(s) assumes the risk of its loss.  The Station is not responsible for the safe arrival of a prize(s) or prize certificate(s).

c.    Prize(s) is not transferable, and no substitution, assignment or cash equivalent of prize(s) is permitted, except by the Station (solely at its discretion), which reserves the right to substitute a prize or prize portion with another prize or prize portion of greater or equal value.  The prize(s) are expressly limited to the item(s) listed above and unless otherwise expressly specified, do not include taxes, gratuities or any other expenses.  Promotion Entities are not responsible for winners’ limitations that prevent acceptance or use of prize(s).  Entrants acknowledge that the Promotion Entities have not made, and are not in any manner responsible or liable for, any warranties, representations or guarantees, and hereby disclaim any and all warranties, expressed or implied, whether by contract or law, concerning any prize, including without limitation, implied warranties of quality, merchantability, mechanical condition or fitness for a particular purpose.  Other restrictions may apply.

4.    WINNER SELECTION AND NOTIFICATION

a.    Decisions of the Station management with respect to the Promotion are final.

b.    On Sunday, January 31, 2016 at approximately 10:00am ET, up to five (5) Finalists will be selected in a Station-conducted random drawing from all entries received in the Entry Period.  Essays will not be judged for the purpose of selecting Finalists. Finalists will be notified by telephone promptly following the random drawing.

c.    Beginning on Monday, February 1, 2016 at approximately 6:00am ET, listeners will be encouraged to visit http://www.mix1065.net and follow the links and instructions to vote for their favorite Finalist based on the Finalist’s Essay. The voting period will be open beginning Monday, February 1, 2016 at 6:00am ET and ending Sunday, February 14, 2016 at 11:59pm ET. Use of any device to automate voting is prohibited. Station’s computer is the official time keeping device for the Promotion.  The Station is not responsible for votes not received due to difficulty accessing the internet, service outage or delays, computer difficulties and other technological problems.

On Monday, February 15, 2016 at approximately 8:00am ET, the Station will select up to one (1) prize winner subject to confirmation of eligibility, from among the five (5) Finalists using the following criteria: (i) the judgment of the judges comprised of up to three (3) Station employees, considering the most impactful, endearing, and original Essay (which judgment will be weighed 75%) and (ii) the percentage of votes each Finalist received during the voting period (which votes will be weighted at 25%). The Station’s decision with respect to this Promotion and the judging shall be final and binding.   The winning couple will be announced on-air and will be notified by telephone on Monday, February 15, 2016 at approximately 8:00am ET.

d.    Odds of becoming a Finalist depend upon the number of eligible entries received.

e.    Entrants need not listen to the Station or be present to win.

f.    Prize(s) will be awarded only upon confirmation of eligibility and completion of all requisite releases.  The winner(s) must execute and return any required affidavit of eligibility and/or liability/publicity release within ten (10) days of winning or prize(s) will be forfeited and an alternate winner may be selected from the remaining Finalists using the criteria described in Section 4(c).   If a winner has not reached the age of majority in his/her state of residence, the prize(s) will be awarded in the name of his/her parent or legal guardian.  If a potential winner(s) cannot be contacted, fails to sign and return the required fully-executed affidavit of eligibility and/or liability/publicity release within the required time period, or if a prize or prize notification is returned as undeliverable, the potential winner forfeits the prize(s).

5.    CONDITIONS

a.    Payments of all federal, state and local taxes are solely the responsibility of the winner(s).  The winner(s) may be required to complete and submit an IRS Form W-9 with the winner’s full Social Security Number or the equivalent for receipt of any prize(s) and will be required to complete and submit an IRS Form W-9 with the winner’s full Social Security Number or the equivalent for receipt of any prize(s) valued at $600 or more or for any prizes awarded by the Station (or any other CBS Radio station in Station’s market) in a calendar year with an aggregate value of $600 or more.  Failure to submit a complete W-9 or equivalent will result in forfeiture of the prize(s).  Such winnings of $600 or more will be reported to the IRS.

b.    Participation in the Promotion and/or acceptance of prize(s) constitutes entrant’s and/or winner’s (and guest’s, if applicable) permission for the Station or its designees to interview the winner(s) (or guest(s), if applicable), to photograph, film and record each winner (or guest, if applicable), and to use in commerce and in any media, now or hereafter known, throughout the world, in perpetuity, his/her name, prize(s) won, hometown (city and state), biographic information, likeness, photograph, voice, audio or video recording and/or any statements made by him/her regarding the Station, the Promotion and/or its sponsor(s) for purposes of trade, publicity or promotion without notice or additional compensation, notification or permission, in perpetuity, except where prohibited by law.  Each winner (and guest, if applicable) agrees to sign a publicity release confirming such consent prior to acceptance of the prize, except where prohibited by law.

c.    Participation in the Promotion and/or acceptance of prize(s) constitutes entrant’s and/or winner’s (and guest’s, if applicable) agreement to release, discharge, and hold harmless the Promotion Entities and their respective officers, shareholders, directors, employees, agents and representatives and all of their successors and assigns (collectively, the “Released Parties”) from and against any and all claims or liability arising directly or indirectly from any prize(s) awarded and participation in the Promotion, including, but not limited to, personal injury, death or damage to or loss of property, which may occur in connection with, preparation for, travel to, or participation in the Promotion, or delivery, possession, acceptance and/or use or misuse of any prize or participation in any Promotion-related activity, including, but not limited to, any claims based on publicity rights, defamation, invasion of privacy and merchandise delivery.

d.    If for any reason this Promotion cannot be executed as planned, including but not limited to, as a result of infection by computer virus, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of the Released Parties that corrupt or affect the security, administration, fairness, integrity or proper conduct of the Promotion, or if the Promotion is compromised or becomes technically corrupted in any way, electronically or otherwise, the Station reserves the right to cancel, terminate, suspend and/or modify the Promotion.  If the Promotion is terminated before the original end date, the Station reserves the right, in its sole discretion to, to modify the procedure for selecting winner(s), unless the nature of the event giving rise to such termination renders it impossible to select winner(s).

e.    The Released Parties are not responsible for (i) typographical or other errors in the printing, the offering or the administration of the Promotion or in the announcement of a prize(s); (ii) incorrect or inaccurate entry information, human error, failure or omission; (iii) unauthorized human intervention; (iv) lost, stolen, mangled, misdirected, postage due, illegible, incomplete or late entries; (v) entries not received due to difficulty accessing the internet, service outage or delays, computer difficulties, telephone service outages, delays, busy signals, poor signals or signal interference, accidental disconnection or equipment malfunctions or any other technological problems or failures of any kind; or (vi) any cancellations, delays, diversions, substitutions or omissions whatsoever by any transportation providers or any other persons or entities providing any services to winner(s) (and guest(s), if applicable) including any results thereof such as changes in services or location necessitated by same.  Further, the Released Parties are not responsible if any part of a Promotion prize cannot be awarded due to acts of God, acts of war, natural disasters, weather, acts of terrorism or other factors beyond the Released Parties’ control.

f.    Any attempt by any entrant to obtain more than the stated number of entries by using multiple/different email addresses, identities, registrations and logins or any other methods may void that entrant’s entries and that entrant may be disqualified.  The use of any device to automate entry is prohibited.  Any use of robotic, repetitive, automatic, programmed or similar entry methods or agents (including, but not limited to, promotion entry services or proxies) will void all entries by that entrant at the Station’s discretion.  The Station’s or its Promotion administrator’s computer or telephone system is the official time keeping device for this Promotion.  In the event of a dispute, online entries will be deemed to have been submitted by the Authorized Account Holder.  The “Authorized Account Holder” is the natural person who (i) is assigned to an email address by an internet access provider, online service provider or other organization that is responsible for assigning email addresses for the domain associated with the submitted email address or (ii) is assigned to the text or mobile telephone number by a telecommunications provider, or other organization that is responsible for assigning such numbers.  The Station, in its sole discretion, reserves the right to disqualify any person who it believes is tampering with the entry process or the operation of the Promotion.  Failure to comply with the rules of the Promotion may result in an entrant’s disqualification and/or forfeiture of any prize or prizes.  If the Station makes a good faith determination that an entrant has cheated or committed fraudulent activity in connection with a Promotion, the Station may disqualify that entrant from entering and/or winning this and any or all future Station-administered Promotions and seek damages to the fullest extent permitted by law.

g.    The Station reserves the right to make changes to the rules of the Promotion, including, without limitation, the substitution of a prize(s) of equivalent value, which will become effective upon announcement.  If due to circumstances beyond the control of the Promotion Entities, any competition or prize-related event or travel is delayed, rescheduled, postponed or cancelled, the Station reserves the right, but not the obligation, to cancel, terminate, suspend or modify the Promotion and shall not be required to award a substitute prize(s).

h.    Except where prohibited, by entering the Promotion, each entrant agrees that: (1) any and all disputes, claims and causes of action arising out of or connected with this Promotion or any prize(s) awarded shall be resolved individually, without resort to any form of class action, and exclusively by state or federal courts situated in New York, NY; (2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, but in no event shall such costs include attorneys’ fees; and (3) no punitive, incidental, special, consequential or other damages, including, without limitation, lost profits may be awarded (collectively, “Special Damages”), and (4) entrant hereby waives all rights to claim Special Damages and all rights to have any damages awarded multiplied or increased.  New York law governs the interpretation and construction of these Official Rules and all aspects related thereto.

i.    For a copy of these Official Rules, send a self-addressed stamped envelope for receipt by February 15, 2016 to “Visit Baltimore Wedding Package Givaweay – Official Rules,” Attn:  Promotions, WWMX, 1423 Clarkview Road, Suite 100, Baltimore, MD 21209.  For the names of the prize winner(s) send a self-addressed stamped envelope for receipt by April 15, 2016 to the above address marked “Visit Baltimore Wedding Package Giveaway – Winner List.”  The Official Rules and the Winner List (when completed) shall also be available during regular business hours at the main offices of the Station and may be posted online at http://www.mix1065.net.

6.    PRIVACY

a.    By participating in the Promotion, entrant agrees to the Station’s Terms of Use Agreement and to the use of entrant’s personal information as described in the Privacy Policy located at http://www.mix1065.net. In the event of conflict between the Station’s Terms of Use Agreement and these Official Rules, the terms of these Official Rules shall apply.

Administrator: WWMX, 1423 Clarkview Road, Suite 100, Baltimore, MD 21209.

Sponsor: Visit Baltimore, 100 Light Street, 12th Floor, Baltimore, MD 21202

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